Mail Sorting for the 21st Century


October 18, 2019

For many businesses, the mail room is the nerve center of the operation. It’s a busy beehive of activity, with its workers depended upon to make certain both interoffice and external mail is being routed to the right recipients in a prompt fashion. Delivery errors or lost mail pieces are costly events, with the potential to lose revenue or, perhaps worse, lost customer confidence as a direct result. Even in the 21st century, where much communication takes place digitally through email or voicemail, physical hardcopy paper mail remains vital to business and is not likely to disappear anytime soon, despite constant cries for a paperless business world.

In order for peak efficiency to happen in a mail room the issues of organization and storage need to be addressed in a manner that maximizes productivity and eliminates filing and delivery errors. Many mail rooms are small, cramped quarters by necessity and businesses find themselves trying to cram in off-the-shelf storage and distribution systems into a space never designed to hold them. In a worst-case scenario, a business may find itself making the best of things with piecemeal solutions such as using furniture never intended for mail room purposes. As a result, the likelihood of error actually increases and with it, the likelihood of lost revenue.

Each company needs to evaluate their needs and actual space limitations. Next, partnering with someone who is knowledgeable enough to help design a storage and delivery system that is customized to that business’ needs and circumstance will help ensure the best solution possible. An honest assessment of current systems and processes may bring to light areas of issue that need to be addressed, but as in anything, the best processes can only work well if you have the right equipment in place.

The Design and Engineering Team at Datum, headquartered in York, PA, has such knowledge, as well as 45 years experience in helping businesses solve these dilemmas. Datum’s Mail Master system is a highly configurable system of sorting bins, storage shelving, and workspaces that can be customized to meet the specific needs of your company’s mail room. Taking into account the size and configuration of the space you have available, as well as the overall volume of incoming and outgoing mail, Datum’s team ensures the most efficient setup.

As your company grows and larger workspaces become necessary, the Mail Master system grows with you. The wide variety of products Datum offers work together to meet changing needs. Over 100 sort modules and 400 tables can be combined in thousands of ways. Tubs and literature racks are also available. All of Datum’s products are durable as well as functional and will therefore offer years of service to even the busiest of mail rooms. Keeping your mail room running smoothly and efficiently is a key part of your business’ success. If you are looking for an affordable, durable and space-efficient system for your mail room, let Datum examine your needs and provide you with a customized solution.

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